<aside> ℹ️ Help links

Intro to teamspaces

Notion for admins of large teams

Teamspaces for admins

Scale your team: Permissions

References: Collaboration & publishing

</aside>

Settings user

Settings Workspace

Settings Teamspaces Pages and Databases

FULL

Element

As a

Access as

<aside> ⚠️ VERY IMPORTANT RULES ABOUT PERMISSIONS

• The highest level of access win
  • Since, at the same time, a user can be a guest, a member, a member with the link, a group member, a teamspace member, a workspace member
• Inheritance of permissions
  • The main page inherits permisions from the teamspace
  • A page inherits from its parent page
  • If the permissions of an inner page are modified to “child leave home is on its own”, then:

    • The permissions of its children pages are modified to match the permissions from the page (except for pages that became independent)

    • even if the permissions from its parent or grandparent, teamspace are modified, its permisions will remain the same that we left when we modified them, as the page becomes independent of the parent’s hierarchy

    • can be restored and “child becomes parent home again and then follow the parent’s rules”, the share options display the message:

      • Page Access is different from XXX

      or

      • Access restricted. May not be shared with everyone from XXX. Restore

    • When clicking in restore:

      • Are you sure you want to restore access? This will inherit the following permissions from the parent page: LIST OF ENTITIES AND PERMISSIONS
  • Note that the permissions of child pages whose own permissions have not been modified will change as the parent changes, if the parent goes to the grandparent’s home, the grandchild as well as follows the parent
• who can publish to the web? By default any person with full access
• a page appears as a shared page and not within a teamspace if we have no access to the teamspace where is located or shared from another user
• only a team space owner can archive a teamspace
• One thing is permission to an original database page (affects what can be done in the views on that page), and another is the permissions you can grant to the database itself (affect what can be done any place where the database is shown via a view)
• When you remove a member from a workspace, that person will instantly lose access to the workspace, and pages from the Private section of their left sidebar will be hidden from view. If you invite that member back to the workspace, their private pages will be unhidden. </aside>

<aside> 💡

NOTES ABOUT GUESTS

• A page guest, in the top right menu: share, can only see other guests and members, but can’t see in people with access: everyone at WS, everyone at TS, Groups, or their permissions status
• A guest cannot create automations even if have full permissions
• A guest with full access, to pages created by himself, can change the permissions of another guest, but can’t change permissions for members or groups
• A guest cant change any permissions to pages they are invited to (even with full access) but they did not create
• if the workspace is above the guest limit for your plan, if their email addresses belong to the workspace email domains, new guests will be automatically added as members of the workspace
• when a guest is invited, if they do not have a notion account, they will be prompted to create one

Guests have the same capabilities as members, except:

• They can't be given workspace-wide access. They must be invited to individual pages to view them and their sub-pages.
• They can't create new pages outside of the ones they have access to.
• They can't be added to groups of members.
• They can't adjust workspace settings or billing information.
• They can't add new members to your workspace.
• They can't add new integrations to your workspace. </aside>

<aside> 💡 NOTES OTHERS

• Groups are used to manage page permissions and teamspace access </aside>

<aside> 🔍 ABOUT MEMBERSHIP ADMIN

• Only for enterprise plan
• Same role as members but they can manage workspace and group memberships only
• Cannot add first members to the workspace
• they can change permissions via setting and members > people </aside>

<aside> 🔍 WAYS TO ADD MEMBER

• setting and members > people, click the add members button, enter the email, and select the role
  • they receive an email to join this workspace
• settings and membres > settings > Allowed email domains
  • allow anyone with that domain to join automatically, It is possible to add only domains used by at least one member of the workspace that are not Gmail
  • they can join with the link www.notion.so/yoursite
• setting and members > members, copy link, and provide it
  • this link can be seen only by members who can invite other members
• settings and membres > identity and provisioning > SAML Single sign-on (SSO), Enable SAML SSO
  • for business and enterprise plans, single sing on functionality SAML SSO </aside>